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Request Body

The request body must be an XML document with root element create. The main input is provided inside ProjectBase.

<create>
 <ProjectBase>  
  ...
  </ProjectBase>

📘
For date/time handling and time zone configuration, see Dates & Time zones.

Body Fields

The following fields can be addressed when creating a project from a project template via the smenso API.

Name	Type	Description
TemplateId	GUID	The GUID of the project template (to be used in the endpoint URL)
IsPrivate	boolean	Determines whether the project is created as private or public. IsPrivate = true means the project is created privately. IsPrivate = false means the project is created publicly. Note: If true is selected here, the person who created the project via the API is authorized by default in the private project. In a subsequent step, it must be determined via the Project endpoint which other persons should have access to the private project in the UI.
Title*	string	Required Parameter The title of the project
StartDate	string	If a new start date is to be assigned to the project to be created (field `Choose new start date`). If empty, the start date from the template is adopted.
StatusId	integer	Determines whether the project is created as "inactive" or "active". StatusId 1 = inactive StatusId 0 = active
ProjectType*	string	Required Parameter The field `Project Type` from the project master data. Note: The name of the project type can be used, which is resolved to the TypeId field.
Folder*	string	Required Parameter The field `Project Folder` from the project master data. Note: The name of the project folder can be used, which is resolved to the PhaseId field.
Code	string	The field `Project ID` from the project master data.

Optional Fields

In the project creation assistant, there is an optional possibility not to adopt individual project master data from the project template. These checkboxes can be selected and deselected in the user interface. By default, all checkboxes are active, i.e., all values are adopted from the project template.

Similarly, when creating a project with a project template via the API.

All optional fields are of type boolean and have default values (true/false). They only need to be specified in the request if a different value than the default is to be specified.

Name	Type	Description
AdjustTaskDates	boolean	Checkbox in the project creation assistant to specify whether task dates should be adjusted to the new start date: `Shift start and due dates of tasks based on the start date` Default value: True
Tasks	boolean	Checkbox to select whether tasks should be adopted from the project template. Default value: True
Flavors	boolean	Checkbox to select whether (project master data) flavors should be adopted from the project template. Default value: True
Labels	boolean	Checkbox to select whether (project master data) labels should be adopted from the project template. Default value: True
Manager	boolean	Checkbox to select whether the field `Project Management` should be adopted from the project template. Default value: True
TasksWorkflow	boolean	The custom workflow defined as the default for tasks in the project settings. Default value: True
TasksTemplate	boolean	The task template defined as the default for new tasks in the project settings. Default value: True
FolderTasksTemplate	boolean	The task template that can be set as the default for new tasks per folder in the folder settings. Default value: True
ViewSettings	boolean	Field is currently inactive / can be ignored. Preparation for the adoption of views from the project template.
Budget	boolean	The field `Budget` from the project master data. Default value: True
Location	boolean	The field `Location` from the project master data. Default value: True
Description	boolean	The field `Description` of the project. Default value: True
HourlyRate	boolean	The field `Hourly Rate` from the project settings. Default value: True
Goal	boolean	The field `Project Goal` from the project master data Default value: True
Benefit	boolean	The field `Project Benefit` from the project master data. Default value: True
Observers	boolean	The `Observers` that can be set in the project settings. Default value: True
Permissions	boolean	The project setting `Grant Access`. Default value: True
BlockTimeRecording	boolean	The toggle `Block Time Recording` from the project settings. Default value: False
MarkedColumns	boolean	Column markings (color/status) that can be set in columns of the project. Default value: True
ColumnDescriptions	boolean	Column descriptions that can be set in columns of the project. Default value: True

Examples

Minimal request

<create>
  <ProjectBase>
    <IsPrivate>false</IsPrivate>
    <StatusId>0</StatusId>
    <Title><![CDATA[My Project]]></Title>
    <ProjectType><![CDATA[Digitalisierung]]></ProjectType>
    <Folder><![CDATA[Ideen]]></Folder>
  </ProjectBase>
</create>

Request with optional flags (example)

<create>
 <ProjectBase>  
  <IsPrivate>false</IsPrivate>
  <StartDate>05.09.2024</StartDate>
  <StatusId>0</StatusId>
  <Title /> <!-- Required Parameter -->
  <ProjectType></ProjectType> <!-- Required Parameter -->
  <Folder></Folder> <!-- Required Parameter -->
  <Code />
 </ProjectBase>

<!-- From here, specifications are only necessary if one of the values should *not* be adopted from the template. By default, all values are adopted from the template -->

 <AdjustTaskDates>true</AdjustTaskDates>
 <Tasks>true</Tasks>
 <Flavors>true</Flavors>
 <Labels>true</Labels>
 <Manager>true</Manager>
 <TasksWorkflow>true</TasksWorkflow>
 <TasksTemplate>true</TasksTemplate>
 <FolderTasksTemplate>true</FolderTasksTemplate>
 <ViewSettings>true</ViewSettings>
 <Budget>true</Budget>
 <Location>true</Location>
 <Description>true</Description>
 <HourlyRate>true</HourlyRate>
 <Goal>true</Goal>
 <Benefit>true</Benefit>
 <Observers>true</Observers>
 <Permissions>true</Permissions>
 <BlockTimeRecording>false</BlockTimeRecording>
 <MarkedColumns>true</MarkedColumns>
 <ColumnDescriptions>true</ColumnDescriptions>
</create>

Ticket responses

Upon successful execution, the ProjectID of the created project is returned directly (e.g., a6862cba-5245-4af8-92b3-b43f12feb149).

<Result>
    <HasErrors>false</HasErrors>
    <ProjectId>a6862cba-5245-4af8-92b3-b43f12feb149</ProjectId>
</Result>

In case of an error, details about the error are returned:

e.g., due to an already existing project title:

<Result>
    <HasErrors>true</HasErrors>
    <Errors>
        <ErrorDetail>A project with Title 'Preparing the Fall of Tom Riddle aka Lord Voldemort' already exists</ErrorDetail>
    </Errors>
</Result>

or missing required field specifications:

<Result>
    <HasErrors>true</HasErrors>
    <Errors>
        <ErrorDetail>The field PhaseId must be between 1 and 2147483647.</ErrorDetail>
        <ErrorDetail>The Title field is required.</ErrorDetail>
    </Errors>
</Result>